Setting Up Email Signatures
A consistent, professional email signature reinforces your brand on every message your team sends. It is a small detail that quietly builds credibility with every recipient.
This article explains what a good signature includes, how to set one up, and why keeping them uniform across the team matters.
What to Include
A signature should be informative but not cluttered. Stick to the essentials people actually need.
- Full name and job title.
- Company name and primary contact details.
- Website address and key social link.
- Any legally required disclaimer.
Setting One Up
Most email systems store a signature in the settings and add it to new messages automatically.
- Open your email settings and find the signature section.
- Paste in the approved template.
- Replace the placeholder details with your own.
- Send a test email to check it looks right.
Frequently Asked Questions
Should everyone use the same signature design?
Yes. A shared template keeps the team looking unified and professional. Only the personal details should change from person to person.
If you need a hand with any of this, your Progressive Robot delivery team is ready to help. Raise a ticket from the Support area of your client portal or speak to your account manager and we will guide you through the next steps.