Managing Multiple Authors and Editorial Workflow
When several people contribute content, a clear editorial workflow keeps quality high and prevents half-finished or off-brand posts going live. WordPress's roles and statuses give you the building blocks for this.
This article covers how to run a smooth multi-author site.
Using Roles Well
Give writers the Contributor or Author role and reserve publishing for an Editor. This ensures a review step before anything reaches the public.
Post Statuses as a Workflow
- Writer creates a Draft.
- Submits it for review (Pending).
- Editor reviews, edits and approves.
- Editor publishes or schedules the post.
Helpful Extras
- Editorial comments for private feedback.
- A content calendar for planning.
- Author profiles and bylines for credit.
- Notifications when a post needs review.
Frequently Asked Questions
Can I stop writers publishing directly?
Yes. Assigning the Contributor role means their work must be approved and published by an editor.
How do I credit guest writers?
Each post shows its author, and author profile pages can display a bio and links. We can extend this if needed.
If you need a hand with any of this, your Progressive Robot delivery team is ready to help. Raise a ticket from the Support area of your client portal or speak to your account manager and we will guide you through the next steps.