Reviewing and Approving Estimates & Proposals
Before a contract is issued, Progressive Robot will send you a formal Estimate or Proposal. This document outlines the recommended scope of work, pricing, and timeline. You can view, comment on, and approve these directly within this portal.
Where to Find Your Estimate
Estimates are listed under Sales → Estimates in the left-hand navigation. You will also receive an email with a direct link each time a new estimate is shared with you.
What an Estimate Includes
- Itemised breakdown of work, phases, or deliverables
- Unit costs and quantities (days, hours, licences, etc.)
- Subtotal, VAT, and total cost
- Proposed start and end dates
- Validity period — typically 30 days from the date of issue
- Assumptions and exclusions — important to review carefully
How to Accept an Estimate
- Open the estimate from the portal or your email link
- Review all line items, assumptions, and any notes from your account manager
- If you are happy to proceed, click Accept Estimate
- Your acceptance triggers the contract generation process — you will receive a formal contract to sign shortly after
Requesting Changes to an Estimate
If you would like something altered — a different scope, phasing of payments, removal of a line item — please do not simply decline. Instead:
- Reply to the estimate email with your requested changes, or
- Contact your account manager directly at [email protected]
We will revise the estimate and reissue it for your review. Estimates can go through multiple revisions before acceptance — there is no charge for this.
Declining an Estimate
If you decide not to proceed, you can click Decline on the estimate. We would appreciate a brief note on the reason so we can improve our proposals in future. Declining an estimate incurs no obligation or cost.