Storing Data Outside the UK and EU
Cloud services often store data in data centres around the world. When personal data leaves the UK, you must ensure it stays protected to UK standards — or keep it onshore.
This is general guidance on managing where your data physically lives.
Why Location Matters
Different countries offer different legal protections. The UK GDPR restricts transfers to places that do not provide an adequate level of protection unless you put safeguards in place.
Your Options
- Choose UK or EU data regions where your provider offers them.
- Rely on an adequacy decision for the destination country.
- Use approved contractual safeguards such as the IDTA.
- Assess and document the residual risk.
Practical Steps
- Find out where each service stores its data.
- Switch to a UK or EU region if available.
- Record the legal basis for any remaining transfers.
- Reflect this in your privacy policy and ROPA.
Frequently Asked Questions
Is data stored in the EU still fine after Brexit?
The EU is currently covered by UK adequacy arrangements, so EU storage is generally straightforward — but keep an eye on changes.
If you need a hand with any of this, your Progressive Robot delivery team is ready to help. Raise a ticket from the Support area of your client portal or speak to your account manager and we will guide you through the next steps.