Migrating Email and Files to the Cloud
For many businesses, the first taste of the cloud is moving email and shared files into a service such as Microsoft 365 or Google Workspace. It is a high-impact, relatively low-risk step that staff feel immediately.
This article covers what to expect from such a move.
What You Gain
- Access to email and files from any device, anywhere.
- Automatic backups and easier recovery of lost items.
- Better collaboration on shared documents.
- Less reliance on a fragile in-house server.
Planning the Move
- Audit current mailboxes, files and how they are used.
- Choose the right plan and storage for each user.
- Migrate data in stages, verifying as you go.
- Train staff so they get the benefit from day one.
Avoiding Common Pitfalls
The usual problems are lost permissions, missed mailboxes and confused staff. Careful preparation and clear communication prevent nearly all of them, which is where a planned migration pays for itself.
Frequently Asked Questions
Will we lose any email during the move?
No. We migrate copies and verify completeness before switching over, so nothing is lost.
If you need a hand with any of this, your Progressive Robot delivery team is ready to help. Raise a ticket from the Support area of your client portal or speak to your account manager and we will guide you through the next steps.