Choosing an Email Provider
Your email provider underpins one of your most important communication channels, so the choice deserves more thought than picking the cheapest option. The right provider balances reliability, security, collaboration features and price for your team's needs.
For most businesses the realistic choice comes down to a small number of established providers, each with its own strengths.
What to Weigh Up
Beyond simply sending and receiving, modern email providers bundle storage, calendars and security tools.
- Reliability and uptime track record.
- Built-in security such as spam filtering and two-factor login.
- Storage limits and shared calendars or documents.
- Ease of administration as your team grows.
- Total cost per user, not just the headline price.
The Common Choices
Google Workspace and Microsoft 365 dominate for good reason, offering reliable mail alongside a full suite of productivity tools. Smaller providers can suit simple needs but may lack the same depth.
How We Advise
We match the provider to how your team actually works, handle the setup including DNS and security records, and migrate your existing mail across without losing messages.
Frequently Asked Questions
Can I keep my domain when changing provider?
Yes — your domain is independent of your email provider. We simply repoint the relevant DNS records to the new service.
If you need a hand with any of this, your Progressive Robot delivery team is ready to help. Raise a ticket from the Support area of your client portal or speak to your account manager and we will guide you through the next steps.